Ø No reservation is final until you receive an official e-mail from the contact person responsible for scheduling the room you have requested. Refer to the room reservation list for appropriate contact persons Ø All academic classrooms must be scheduled by contacting Michelle Novitske in the Registrar’s Office. While you may check to see if the room may be available, you must contact Michelle at extension 4874 or by email Ø Making a reservation request does not replace the facility usage or travel approval forms. At this time, you must still submit a facility usage form (Kathy Rumsey) or a travel approval form for reserving state cars (Michelle Spencer) or (Lori Ranck) . Ø You must email the Facilities Department to arrange any room set-ups, moving, etc. Ø Please make sure the room you are requesting can accommodate your anticipated attendance levels. Ø All reservations for Steadman Theatre must be confirmed by Suzy Achey. You may contact Suzy by phone at extension 4710 or by e-mail at sachey@mansfield.edu to confirm that your reservation request may be accommodated. Ø Identify what your AV equipment needs are for the event you are scheduling (Mark Polonia). ØIdentify what your catering needs are for the event you are scheduling. You may review the Catering Menu by visiting the Dining Services website. You MUST complete the Food & Beverage Request Form two weeks prior to your event. (Dining Services) Ø A specialized/additional form may be needed to reserve the Hut (Barb Morgan) and Straughn (Mark Polonia). Ø Student organizations are able to book rooms. Except for reservations in the Alumni Student Center, students must make room reservations through their student facilitator or advisor. Request to reserve a room: All Mansfield University faculty and staff are now able to log into our new Event Management System. Click on the “Log In” under the “my account” using your Mansfield University e-mail address and the default password described below. The first letter of your first name in lower case+first three (3) letters of your last name in lower case+the first four (4) numbers of your SSN+”$” (dollar sign). Example: password for user “Jane Employee” with SSN 000-00-0000 would be jemp0000$. If your last name contains three or fewer letters (for example, “John Doe”): your password will be the first letter of your first name in lower case+first letter of your last name in lower case +first four (4) numbers of your SSN+”$$” two dollar signs). Example: password for John Doe with SSN 000-00-0000 would be jd0000$$. Once you have logged in you will be able to request to reserve a room. The request will be reviewed by the person responsible for scheduling rooms in the building you have requested. Make sure that you click on the browse for space button. This will allow you to enter the date and time for the event you are planning along with selecting the building you are looking for to hold your event. Your request will be pending until it is reviewed by the person responsible for room scheduling in the building you are requesting. Request to reserve a State Car: You can also check availability of a state car. Simply select the Brooks Maintenance building. You must provide the cost center you will be using to cover the associated charges with using a state car. Complete your reservation request and submit it. You will receive an e-mail confirmation or rejection from the contact person responsible for the building/room you are requesting. Remember, reservations are not final until you receive an official confirmation.
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